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How Often Should I Replace Staff Uniform?

The length of time a staff uniform lasts before needing replacement will vary widely depending on the industry or sector - but wearing out is not the only consideration for change - perhaps you are having a rebrand of your business.

Typically, roles within manual industries with a uniform policy will replace their workwear frequently, whereas office work clothing can last for much longer due to the relative lack of stress put on the garments.

Workwear Durability

The quality of the workwear garments you source for your uniform will be a major factor in it's longevity - buy cheap, buy twice - as they say...

If your staff work within grimy and lively environments - construction sites, warehouse and kitchens for example - where spills, sharps and abrasions are frequent, you may find yourself having to replace staff uniforms with increasing frequency.

Whereas if your staff work in a white collar role - an office, or a shop - a good quality business shirt can last for a lot longer.

Assuming that you issue three workwear shirts (a typical amount per employee), for example, you could expect to get somewhere between 12 to 18 months of optimal looking wear out of them. Of course, this is still dependant on usage and washing routine.

Whilst it may initially seem costly, by investing in higher quality workwear options, you can extend the lifespan of your staff's uniform and reduce the frequency of having to buy more.

When you do have to replace your workwear, it will be so at a fraction of the overall cost thanks to an improved lifespan-to-cost ratio.

Branding Changes

As time changes so do business perceptions. When you decide to change your company message, aims or objectives, it may be beneficial to consider replacing your staff uniform to reflect this.  

Whilst a company re-brand can be expensive anyway, factoring in a budget for updating your company workwear can greatly aid marketing efforts helping to complete your branding. At the same time, ensuring your staff uniform is at the peak of it’s lifecycle.  


Size availability and design are usually the main priority when first buying staff uniform, but an often overlooked consideration is the changing of weather from season to season. If the right workwear is not supplied, this could harm productivity, affect the health and safety of your workforce, or lessen the lifespan of the uniform you choose.

By choosing to order your staff’s uniform in advance of seasonal changes, such as ordering thermal workwear in August, it will not only mean you will stay on top of any sudden needs for new workwear, but it will mean you do so at a limited spend because you won’t be paying for express delivery or be stuck having to choose overly expensive products.

Kitting out your staff with the appropriate seasonal workwear will not only ensure you fulfill your obligations as an employer by providing the necessary PPE under the Personal Protective Equipment Act 2002, but will ensure that employee happiness and productivity will rise through enhanced comfort.


As a business owner, you’re probably well aware of the importance of staying ahead of the curve to remain competitive as well as innovative. Who’s to say this doesn’t apply with your company’s uniform?

Whether the trends in question are a result of competitors, customer wants or employee tastes, it’s important that you diversify with your workwear. And it’s important to see the need to upgrade when the time is right.

Trends often go hand-in-hand with company rebrands and can be addressed in one smooth transition.  

However, trends can both be short & long-lived, it’s important that before you make a decision to replace your workwear, you determine if the shift is going to be long enough so that it’s profitable on the outlay for new workwear. Or whether constantly providing uniforms which are in line with fashion trends is part of your brand management.

Business Expansion

With business growth, you’re going to see a potential need or influx of new employees. As companies recruit more often, there will be frequent needs for further workwear. This is not just down to the increased volume of employees, but also to cater to diversifying cultural backgrounds, body types and personal interests.

Ensure you factor this into your workwear budget, as the need for employees is often both spontaneous and unpredicted.

As business periods spike, expansion will be a leading cause for most workwear replacements which can vary from new workwear within weeks to months. Most notably, Retail Workwear is often subject to this, by planning ahead you’ll ensure your new hires are promoting your business with a professional appearance from day one. However, there is always the option of requiring a workwear contribution from your employees if the workwear is necessary to the job.

New Business Approaches

As you continually strive to improve your business, you may find yourself expanding into unchartered waters with new departments & customer facing roles. This may divert away from the current workwear policy you have in place.

For example, if you specialise in using heavy machinery, you may find the need to divert away from typical PPE needs when you recruit for a Sales Role due to different requirements from the respective roles.

By ensuring you have workwear specific to the role rather than the company, it can ensure both performance and professional appeal is at it’s constant best. Again, this is largely dictated by how fast your company is moving forward and growing.

There Are A Lot Of Variables

In short, the question: “How often should I replace Staff Uniform?”, is a tough one. It varies widely on industry but there will always be a need to replace them at some point; whether through your own decision or an immediate need for it.

Stay organised and plan for any possible workwear needs, as much as possible, to get the best value for your business.

Stay Organised Ahead Of Time


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